112 Silver Street
POB 559
Waterville, Maine  04903

Phone:  (207) 872-0112
Fax:  (207) 872-0002
O'Donnell Lee, P.A.
COVID-19 Coronavirus - Procedures for
Real Estate Closings

Butler Whittier LLC merger with O'Donnell Lee, P.A.

As of October 30, 2017, Butler Whittier LLC has merged with O'Donnell Lee, P.A.  David Butler continues to work of counsel to the Firm.  Karen Markowitz and Melody Veilleux joined O'Donnell Lee, continuing their work as paralegals and real estate closing processors.

O'Donnell Lee has pledged to provide David Butler's clients with the same excellent service they are accustomed to.

Butler Whittier phone numbers and emails are scheduled to forward to O'Donnell Lee, but the physical location of Dave, Karen and Melody will be here at 112 Silver Street.  You can reach any of them via the number and address above.
March 25, 2020 - At O'Donnell Lee, we are aware of the importance to our clients and community of continuing real estate closings for sales and refinances, as well as will signings for estate planning.  Unfortunately, these events require physical appearance and signing of documents in the presence of a notary, and also witnesses in the case of wills.  In order to continue providing these services while taking steps to protect our customers and ourselves, O'Donnell Lee is now conducting closings and will signings with the following procedures.  We will attempt to make special arrangements for parties who need it.  These procedures may change to keep pace with developing events and information, so check back again before your appointment.

The Governor's Order of March 24, 2020 recognizes legal services as "essential".  We therefore continue to due business, but with the extreme precautions outlined in the Order.
We have refitted our conference rooms with metal folding chairs, so that all surfaces can be sanitized between closings.
NOTE: Any party experiencing symptoms of illness, especially fever, or known to have contact with a person having or suspected of having coronavirus should NOT come into the office.  Contact our staff ahead of time to make alternative arrangements.

Closing Procedure for Closings Held at O'Donnell Lee:

1) We have refurnished one conference room with metal folding chairs, able to be sanitized after use.  An exhaust fan in the window blows air from the room out to reduce chance of airborne transmission.

2) Buyers and Sellers will be scheduled to sign documents at separate times.

3) Buyers will be scheduled first.

4) Sellers will be scheduled to sign before or after the Buyer, at a separate time.

5) To the extent possible, a complete set of closing papers will be scanned and emailed to the Buyers and Sellers for review before closing.

6) We will offer to schedule a phone or video consultation with the closing attorney and the parties to review the closing documents in the same manner we normally would at closing.  All explanations and questions should be resolved during this discussion.

7) Our objective is reduce each party's signing time in our office to 10-15 minutes.  If the pre-consultation cannot occur, we will conduct the normal explanations at signing.

8) Beverages will not be offered, but water will be provided if requested in a disposable cup, discarded after closing.

9) Parties will appear at the office only to present ID, sign papers, and deliver checks for closing funds.

10) Closing table and chairs will be sanitized prior to closing.

11) The closing attorney will wash their hands before closing and present the signers with fresh pens from the carton.

12) The signers will be asked to apply hand sanitizer before signing.

13)  The closing attorney will observe the signing and release the parties.  Notary signature and notary stamp will occur after the signers depart.

14) Realtors and Loan Officers do not need to attend closing, and are encouraged not to.  They are welcome to participate in the conference call and review of documents prior to signing.  Copies of the Deed and Settlement Statement will be transmitted to the Realtors after closing is complete.

15) If the Sellers sign before the Buyers, the closing proceeds check will be mailed to them or may be picked up after completion of Buyers' signing.

16) Signers will be requested not to bring anyone with them, such as children and friends, who are not necessary for the closing.

17) Used pens may be taken home by the signer or will be placed in the trash following signing.

18) After the parties are gone, table and chairs will be sanitized for the next closing.

19) Entry doorknob to the Law Firm will be sanitized every time visitors depart.

20) We will continue to review and adjust this procedure based upon new events, information from CDC, and input from our Lender and Realtor colleagues.


Closing Procedure for Closings held at Bank Locations or Realtor Offices:

1) Overall, we will comply with the precautions and measures established by the Realty Office or Bank Branch.

2) Buyers and Sellers will be scheduled to sign documents at separate times.

3) Buyers will be scheduled first.

4) Sellers will be scheduled to sign before or after the Buyer, at a separate time and possibly separate location.

5) To the extent possible, a complete set of closing papers will be scanned and emailed to the Buyers and Sellers for review before closing.

6) We will offer to schedule a phone or video consultation with the closing attorney and the parties to review the closing documents in the same manner we normally would at closing.  All explanations and questions should be resolved during this discussion.

7) Our objective is reduce each party's signing time to 10-15 minutes.  If the pre-consultation cannot occur, we will conduct the normal explanations at signing.

8) Parties will appear at the signing only to present ID, to be copied by smartphone app, sign papers, and deliver checks for closing funds.

9) The closing attorney will wash their hands before closing and present the signers with fresh pens from a ziploc bag, obtained from the carton at the office.

10) The signers will be asked to apply hand sanitizer before signing, if available.

11)  The closing attorney will observe the signing and release the parties.  The closing attorney will apply his signature where needed, and notary signature and notary stamp, after the signers depart or back at the office.

12) Realtors and Loan Officers do not need to attend closing, and are encouraged not to.  They are welcome to participate in the conference call and review of documents prior to signing.  Copies of the Deed and Settlement Statement will be transmitted to the Realtors after closing is complete.

13) If the Sellers sign before the Buyers, the closing proceeds check will be mailed to them or may be picked up after completion of Buyers' signing; it may also be possible to arrange to deposit directly into Sellers' bank account.

14) Signers will be requested not to bring anyone with them, such as children and friends, who are not necessary for the closing.

15) Used pens may be taken home by the signer or will be placed in the trash following signing.

16) We will continue to review and adjust this procedure based upon new events, information from CDC, and input from our Lender and Realtor colleagues.


Vers. 3/25/2020